Records Management Assignment: Applying DIRKS to Shortlist Records Systems for GWR Singapore

This NTU records management activity asks students to apply the DIRKS (Designing and Implementing Recordkeeping Systems) methodology to Guinness World Records as it sets up a new office in Singapore. Students describe GWR’s business, identify 20 records the Singapore office must keep under the Companies Act, Employment Act, IRAS GST guidance and the Customs Act, and explain how the DIRKS steps would lead to a shortlist of two cloud-based records management systems.

Intended Learning Outcomes

• ILO2. Describe practices and tools in contemporary records management.
• ILO4. Demonstrate critical thinking.

Requirements

Requirement 1 (word limit: 50 words)

Identify and describe the key products and services of Guinness World Records (GWR), based on relevant sources such as its website and Wikipedia.

Requirement 2 (word limit: 800 words)

Consider the scenario that a new office of GWR is being incorporated in Singapore. Identify and describe five different records that GWR Singapore must manage from each of the following Singapore laws and regulations (5 records x 4 laws/regulations = 20 different records). Explain concisely why each record is relevant to GWR Singapore.

• Companies Act
• Employment Act
• IRAS Record Keeping Guide for GST-Registered Businesses
• Customs Act

Requirement 3 (word limit: 1,000 words)

GWR Singapore intends to shortlist two cloud-based records management systems. As the Records Manager, explain how you would use the DIRKS methodology to support the shortlisting. Incorporate the information identified in your responses to Requirements 1 and 2, and state any assumptions needed to understand the basis of your answer.

Requirement 4 (word limit: 200 words)

Which aspect of DIRKS has most significantly changed your understanding of records management? Justify your response by critically reflecting on the relevant concepts covered in the course so far.

General Instructions

• This activity is to be completed individually.
• Do not exceed the word limits stated.
• Cite all sources of information in the latest APA style (NTU Library citation guide).

Grading Criteria (Equal Weightage)

1. Relevance to GWR Singapore context: applies concepts to the GWR Singapore scenario rather than giving generic or theoretical responses.
2. Critical thinking: analyses information, makes connections, evaluates options and justifies conclusions.
3. Accuracy of information: uses accurate information, with sources appropriately selected and cited.